Running Events with 100+ Players

Wi-Fi is the Single Biggest Risk

At 100+ players the venue Wi-Fi is your single biggest variable. Most pub and venue routers struggle past 30-40 simultaneous devices.

Plan for it:

- Ask the venue for the router model and check spec - if it's a basic consumer router, expect issues
- Encourage players to use mobile data (4G/5G) instead of venue Wi-Fi for big events
- Bring a backup mobile hotspot (your own phone or a 4G hotspot router) and have players join through it
- For corporate events, ask the IT team in advance to whitelist letsgogames.co.uk and *.supabase.co

See Wi-Fi troubleshooting for more.

Audience Screens Matter More

In a small pub the audience screen is just there for atmosphere. In a 200-person ballroom it's the focal point.

Tips:

- Use the largest screen you can (projector + screen for very big rooms)
- Add a second audience screen at the back of the room. Open letsgogames.co.uk/tv on a laptop wired to a side TV
- Test sightlines from the worst seat in the room before guests arrive

Use a Laptop or Tablet as Host

Phones work fine for 30-50 players. For 100+ players, use a laptop or tablet as the host device. The bigger screen helps you see leaderboards, claims, and team lists at a glance, and you've got more room for moderating.

Build in Slow Moments

At 100+ players, energy drift is real. Build pauses for chat, drink top-ups, and mini-games between rounds. Pace beats density.

For Bingo, 8-12 second auto-play timer hits the sweet spot. For Quiz, 4 rounds of 8-10 questions plus 2 mini-games or polls between rounds works well.

Have a Plan B

At 100+ players, plan for what to do if Wi-Fi dies completely. We recommend:

- For Quiz, have a Paper Play backup ready - questions still display on screen, no phones needed
- For Bingo, the host device works offline once loaded; players can be told the numbers and tick paper cards if needed
- For Music Bingo, the song-clue model already works without players needing connectivity